Service 02/04
Systems and Automation
For businesses held back by manual work and tools that don't talk to each other, we build one connected system around how you work: every customer, job and invoice in one place, and the routine work automated. After a Business Systems Review, we build from your plan. For a specific or custom build, we start with a focused look at the area that needs it, then quote in writing.
01/The shift
From separate tools to one system.
How it runs today
Everything, typed twice.
- The same details go into several tools, and every retyped detail is a chance for a job, or its money, to slip.
- A new enquiry waits until someone has time to reply, and the customer may book someone else.
- Tools that overlap or go unused still don't talk to each other, so someone fills the gaps by hand.
- Profit isn't clear until the books are done, often too late to act on. 38% of UK small business owners didn't know whether they were profitable last month.Xero, 2025
Once the system is live
Everything, entered once.
- Enter a detail once and it's in every quote, invoice and report that needs it.
- Every new enquiry gets a reply while the customer is still keen, even after hours.
- You drop the subscriptions the system replaces, and the tools you rely on stay and get connected.
- This week's figures are in front of you without building a spreadsheet, while there's still time to act on them.
02/A system we built
A system we built.
Running Styled Spaces Co meant moving between separate tools for writing, ideas, Pinterest and the numbers. So we built one dashboard. It scans for trending topics, drafts articles for the owner to edit, and publishes only what the owner approves to the website and to Pinterest.
What goes in
Input
Trend sources
Design press and search trends
- signalsTrend scan
Input
Product feeds
Retailer product catalogues
- product importStudio database
Content Studio · private dashboard
Step 01
Trend scan
Ranks topics to write
- rank trendsAI writing assistant
- topic ideasArticle pipeline
Database
Studio database
Data and images
Step 02
Article pipeline
Idea, outline, draft, edit
- drafts + productsStudio database
- write, edit, SEOAI writing assistant
drafts
Decision gate
Owner review
Checks pass to publish
approved
Step 03
Publish
Article, products, images
- publishContent store
make pins
Step 04
Pin studio
A/B pins, owner approves
- pin imagesAI image generation
- approvedPinterest
AI services
AI service
AI writing assistant
Writing and ranking
Spend limits
prompts
AI service
AI image generation
Article and pin images
Spend limits
Public website
Store
Content store
Articles and products
content
Public site
Website
Articles and shoppable products
- affiliate linksRetailers
What comes out
Output
Retailers
Affiliate shops
Output
Post now or scheduled
- pin clicksWebsite
Built for Styled Spaces Co.
03/Delivered
In the owner's words.
Delivered projectStyled Spaces Co
The content dashboard behind the Styled Spaces Co blog.
They built both my blog website and a fully integrated backend dashboard that has completely streamlined my workflow, from trend analysis and article writing, through to publishing content and generating supporting social media assets for promotion.
04/How a build runs
How a build runs.
- 01
Scope the build
Bring us the area that hurts most. We look at how it runs today, then give you our quote for the build in writing.
- 02
Design the system
One connected system shaped around how you work, with every customer, job and invoice in one place and the routine work automated.
- 03
Implement and roll out
We build in the order the plan sets, highest value first, and your existing records move across. Each part goes live only after you've seen it working and signed it off.
Managed Service
Optional
Once your system is live, we can look after it as it grows.
05/Start a project
Tell us where the work gets stuck.
On a free 30-minute call we talk through the business and what you need built, and you leave knowing what happens next.